Talents Administration Manager

  • Kyiv
  • Full Time

MacPaw is a software company with headquarters in Kyiv, Ukraine, that develops and distributes software for macOS and iOS. At MacPaw, we believe technology and humans can reach their greatest potential together. Today, our products have more than 30 million users worldwide.

MacPaw is proud to be Ukrainian. The support and development of Ukraine is a significant part of the company’s culture. MacPaw gathers open-minded people who support each other and aspire to change the world around us.

MacPaw is a team of software madmen in the best possible meaning of the term. We really like what we do and are passionate about making an impact on the development of the IT industry.

As a Talents Administration Manager, you will ensure the compliance of MacPaw staff employment with the regulatory framework (law, internal procedures, and policies), prepare and sign contracts, and keep updated personnel files and required documentation. This is a great role for you if you wish to work with a broader range of stakeholders in a dynamic and fast-changing technology company.

Also, you will:

  • Coordinate contract signing with employees according to type of cooperation, preparing necessary agreements and documents (cooperation/labour contracts, NDA, liability agreements, etc.) to ensure safe labour relations for the company
  • Based on legal requirements keep necessary employment documentation and maintain internal employees records, which include preparing, issuing, and filing company documentation (e.g. employment applications and orders, holiday, sick leave, maternity leave, termination, etc.) to ensure legal compliance with mandatory employee documentation
  • Execute hiring of foreign employees assisting them in opening needed documents for employment in Ukraine, coordinating communication and cooperation with external consultants to ensure timeliness, accuracy, and legal compliance
  • Handle war-related employer issues - monitor and analyse law changes and updates, analyse internal state and possible risks, research relevant solutions and prepare needed information for decision-making by company stakeholders.
  • Gather, validate, and submit necessary company and employees information/reports for government authorities and internal accountancy

Skills you’ll need to bring:

  • Work experience in personnel administration for 3-5 years
  • Excellent knowledge of labour legislation
  • Work experience at enterprises with more than 50 employees
  • Practical experience in carrying out independent management of personnel records mandatory
  • Experience in conducting personnel records in the conditions of martial law
  • At least Upper-Intermediate English level

What we offer:

  • We are a Ukrainian company, and we stand with Ukraine against russian aggression
    We maintain workplaces and salaries for the mobilized employees and provide financial support to employees or their families affected by the war. You can read more about it here.
  • Hybrid work model
    It’s entirely up to you to decide whether you want to work remotely or in the office. However you choose to mix it up, the office is always open in a co-working mode following all health safety measures.
  • Your health always comes first
    We guarantee Covid-19 insurance starting on your first working day. After you complete your trial period, we cover 100% of the medical insurance cost for you and 50% for your dependents. We also cover dental and massages and offer a 50% refund for psychotherapy.
  • Flexible working hours
    You can choose working hours comfortable for you. No one here tracks your clock in/clock out because MacPaw is built on trust and cooperation.
  • Office designed for people (and pets)
    Our office has it all. A spacious workplace with enough room for sitting up, laying down, and running around. A gym for recreation, fitness, and yoga. Cozy kitchens with breakfasts, coffee, and snacks. Sleeping/meditation rooms. A terrace with a view where we throw summer parties. Also, we have two cats living in the office, and you are welcome to bring your pets to the office (we have separate floors for cats and dogs).
  • Space to grow both professionally and personally
    Whatever your dreams and aspirations are, we got you. Generous education budget, annual development reviews, free English and public speaking classes, and regular tech talks. We also offer personal coaching with organizational coaches.
  • Teams we are proud of
    We build honest, transparent, and reliable relationships within teams. Every Macpawian can improve processes and implement their ideas. We encourage open and constructive feedback and provide training for Macpawians on giving and receiving feedback.
  • Time-off policy that covers life’s needs
    20 vacation days, unlimited paid sick leaves, xDays (2 days a month to work on what you are passionate about and it’s not a MacPaw Core Business), personal time day-offs designed to help you take care of essential matters in your personal life, parental leaves. On top of all that, sabbaticals are open after 5 years of being with MacPaw.
  • Cafe and fresh daily lunches
    There are plenty of yummy options for everybody. But... You *have* to try our ricotta cakes. Seriously. They’re unbelievable.
  • Join social initiatives with MacPawCares
    MacPaw participates in numerous charity projects across many fields, and you are welcome to jump in and spend up to 3 working days per year making the world a better place.

Meet a fellow MacPawian

Kateryna Zlenko
Q: How to explain jurisprudence to a child?
A: It’s an art of making everybody believe that some man is right, and helping this man to keep his money safe. But if you ask my daughters, they’ll definitely say: “Mom is writing papers, papers, million of papers… all the time”.

Kateryna Zlenko


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