How to delete notebooks in OneNote on Mac

There is no shortage of options when it comes to note-taking apps on Mac. Apple’s own Notes has become very powerful in recent versions of macOS, and the new features in macOS Sequoia add to that. And apps like Notability, Evernote, and Bear all have their advocates. But for many Mac users, particularly those who use Microsoft’s Office 365 suite, OneNote is the note-taking app of choice, and for a good reason, as it has many excellent features. One of those features is the ability to create different notebooks for different projects and then add notes to them, which can be categorized into groups. However, it’s not clear how to delete a notebook once you’ve created it. And if the notebook you want to delete is for a project that’s now complete and contains sensitive information, deleting it could be important. So, in this article, we’ll show you how to delete a notebook in OneNote on your Mac.

What are notebooks in OneNote?

The easiest way to think of notebooks is that they are collections of notes. You can open and close notebooks, create new notes, edit existing notes, and organize notes in groups within a notebook. When you click the Show Navigation icon on the left of OneNote’s main window, the notebook you’re currently working in appears in the sidebar. To see the rest of your notebooks and choose one, click the down arrow next to the notebook’s name and select the notebook you want to use.

Can you delete notebooks in OneNote?

Yes and no. The thing is that notebooks can be deleted, but the process is not as straightforward as you would expect it to be.

Why is it so difficult to delete notebooks in OneNote on Mac?

There are a couple of reasons why it’s so difficult to delete notebooks in OneNote.

• Many people confuse closing a notebook with deleting it. However, when you close a notebook, the files that make up that notebook are not deleted, and you can open the notebook again at any time.
• Notes and notebooks in OneNote for Mac are only stored in OneDrive. There is no option to store them locally. As well as that, they don’t appear in your OneDrive folder in the Finder, so you can’t just drag them to the Trash from there.

Tip

Before you delete a notebook in OneNote, it’s a good idea to back up any notes you think you might need later. Sadly, that’s not as easy as it could be. The only way to do it is to back up all your notebooks. To do that, click the OneNote menu and choose Preferences > Backup. Then, click Backup all Notebooks Now. Backups are stored in a folder at
~/Library/Containers/Microsoft OneNote/Data/Library/Application Support/Microsoft User Data/OneNote

You can go directly to a backup folder from OneNote Preferences by choosing Backups > Open Back up Folder. The alternative is to manually copy and paste text from individual notes you want to keep into a text file in another folder.

How to delete notebooks in OneNote on Mac

So, if you can’t delete notebooks in the Finder, how do you do it? Surely you can do it from within OneNote? Sadly, not. Try it. Select a notebook in the notebooks view in OneNote. Then click the Edit menu. There’s no option to delete it. Try right-clicking or Control-clicking it and look for a Delete option in the contextual menu. There isn’t one. The only way to delete notebooks in OneNote on your Mac is to use the web version. Here’s how to do that:

1. In OneNote on your Mac, select the notebook you want to delete.
2. Click the File menu and choose Close this Notebook.
3. In a web browser, navigate to www.onedrive.com
4. Log in with your Office 365 account details.
5. Choose My Files in the sidebar, then Documents.
6. Scroll through the list of documents until you see the name of the notebook.
7. Click the circle next to it to select the note.
8. Click Delete in the toolbar at the top.

The notebook will be permanently deleted from OneNote.

If you want to delete the backup of a notebook as well as the notebook itself, you can either go to OneNote > Preferences > Backup and choose Open Back up Folder and drag the folder for the notebook to the Trash, or navigate using Go > Go to Folder in the Finder and paste the following path:
~/Library/Containers/Microsoft OneNote/Data/Library/Application Support/Microsoft User Data/OneNote

Then, navigate to the folder for the notebook you want to delete and drag it to the Trash.

Tip

How to get rid of junk files on your Mac

Your Mac accumulates lots of files as you use it. Many of those are junk files that take up lots of space on your startup disk — sometimes several gigabytes’ worth — and can cause problems by conflicting with other files. It’s a good idea to get rid of junk every now and again to free up space and prevent conflicts. Junk files include temporary files that were never deleted, old cache files, settings files for apps that are no longer on your Mac, and language files for languages you don’t use. Getting rid of junk files manually is time-consuming and takes a lot of effort. However, you don’t have to do it manually — CleanMyMac X’s System Junk module can do it for you. It scans your Mac, looking for junk files, and a few seconds later, allows you to get rid of them all with just a click. Alternatively, you can review its findings and choose for yourself what to delete and what to keep. You can download CleanMyMac X for free here. Then, open the app and click System Junk > Scan > Clean.

OneNote is a really good note-taking app that allows you to create multiple notebooks, create sections within a notebook, and group those sections. You can also add tables and images to notes and dictate text directly into notes, too. However, it’s much more difficult to delete notebooks than it should be. So, follow the steps above to delete notebooks in OneNote on your Mac.