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Best photo backup options for Mac


Best photo backup tools for Mac

Have you ever had trouble finding a photo and feared the worst — that you accidentally deleted it? Or maybe you’ve heard a friend bemoan of how their hard drive failed and they lost everything from pictures of their firstborn to that once-in-a-lifetime selfie with Michael Jordan?

After taking a moment to realize how fortunate you’ve been to have not lost any pics yourself, you probably think, “I should start backing up my photos.” Well, you’ve found the right article. We’re going to go through a few solutions for backing up your Mac and, more specifically, your photo collection. Because while losing an important piece of work is tragic, it’s usually replaceable. The moments that your pictures represent are fleeting, and there’s no way to recreate them.


Before you back up your photos

There’s truth to the adage garbage in, garbage out. So before you even ask yourself, “How do I back up my photos?” you’ll want to make sure your photo library is cleaned up. Space is precious, so backing up duplicate and almost-duplicate pictures will be a waste. Thankfully, a Mac app like Gemini 2 can help you unclutter your photos before you back them up. And the best part is, you can download it for free to give it a try.

Screenshot of Gemini 2 for Mac, and app to unclutter your photos before a photo backup


Best ways to back up your photos on Mac

As mentioned earlier, there are a couple ways to go about backing up your photos. The ones we’re going to go over are:

  1. iCloud
  2. Time Machine
  3. Google Photos
  4. External hard drive

After reading this article, you’ll be able to weigh out the cost versus convenience for each of these options and see which one works best for you. At the end of the day, the best way to backup photos is the one that’s easy for you to use on a regular basis.


iCloud for cloud-based photo backup

The first method is the one that comes standard with your Mac and doesn’t require you to install any additional software. iCloud is cloud-based storage made by Apple and available to anyone with an AppleID. Using iCloud to back up photos is easy thanks to automatic backups and syncing, built into both iPhone and Mac. All you have to do is make sure iCloud is turned on on each device, and you’re all set.

The catch, as there always is, is that you only get 5 GB for free. And that includes not only photos, but also anything else you decide to store on your iCloud drive. Additional storage can be purchased and is fairly affordable compared to other cloud storages.

How to back up photos to iCloud

Backing up to iCloud depends on the device you’re using. Since we’re talking about Mac here, this is how you set up iCloud backup in macOS: setting we’re going to go through how to do it on both iPhone and Mac.

  1. Go to System Preferences > iCloud
  2. Click Options next to Photos
  3. Select iCloud Photos

Screenshot: How to back up photos to iCloud

After you turn on iCloud Photos, you’ll get access other options for syncing and sharing your photos.


Time Machine to back up your photos and everything else

The next type of backup veers away from the cloud-based model. Time Machine is the built-in Mac application that will automatically backup your Mac to an external hard drive. Which means you will have to buy an external drive or use a network drive, but the bright side is as long as you have the hard drive plugged in your Mac will be backed up.

One of the major benefits to Time Machine is that it’s a differential backup. That means that after the initial backup it will only back up the files that are new and/or changed. So every backup after the first one will be faster because, in theory, it’s backing up fewer files.

Does Time Machine back up my photo library?

There can be some confusion as to what Time Machine backs up once it’s configured. Simply put, it backs up everything, including any photos stored on your Mac.

That being said the easiest way to search for photos and/or restore things from your backup is to ensure you’re using the Photos app on your computer. If you just have random photos scattered throughout your Mac it can be harder to track those down, whereas Photos helps you keep your library organized.

How to set up a Time Machine backup

Once you plug an external hard drive into your Mac, you should be automatically prompted to use the drive with Time Machine. iIf you’re not, you can do it manually:

  1. Go to Apple > System Preferences > Time Machine
  2. Click Select Disk
  3. In the Time Machine preferences window, select your external drive from the list of available disks
  4. Then click Use Disk

Screenshot: How to back up photos using Time Machine

If the hard drive is not formatted properly to be used with Time Machine, you’ll be prompted to format it. You’ll also notice an option to encrypt the hard drive and your backup, which adds an extra level of security in case you misplace the external drive.


Google Photos for a free photo backup

The next option is another cloud-based backup solution, Google Photos. While not as well-integrated into iPhone and Mac as iCloud, Google Photos offers equally easy setup and ongoing backups.

The biggest difference between Google Photos and iCloud though is that with Google Photos you can store an unlimited amount of pictures — as long as you agree to have those photos compressed. While most people won’t notice the difference between compressed and uncompressed photos, it’s still something worth noting. If you choose to upload your images at full quality, you’ll be using your Google Drive space, of which you get 15GB for free. Additional storage can be purchased.

How to back up photos to Google Photos

Like iCloud, Google handles backups on a per-device basis, but in this case we’ll be covering how to set up a Google Photos backup on Mac:

  1. Download and install the Google Backup and Sync app on your Mac
  2. Sign in with your Google Account
  3. Select whether to back up only photos or videos or all files
  4. Select all folders you want to back up
  5. Under “Photo & video upload size,” select your upload quality
  6. Click Start

Screenshot: How to back up photos using Google Photos


External hard drive: The old school way to back up pictures

This last option will definitely take the most manual labor. On the other hand, using an external hard drive will give you the most control over what you’re backing up, and many prefer to have it the old-fashioned way. Whether you’re using Photos, another photo manager, or just have pictures scattered around your Mac, you’ll be able to back them up. It’ll just take you a little bit of time to do it yourself.

How to back up photos to an external hard drive

  1. Open Finder > Pictures (or wherever your images are)
  2. Select your Photos Library, the folder you want to back up, or individual files
  3. Drag and drop the file onto your external hard drive in the left column.

While this method gives you the most freedom and assurance that you’re backing up exactly what you want, if you make any changes to your Photo Library on Mac, you’ll have to back it up all over again.

TIP:

As you back up and re-back up photos to an external drive, eventually you might find it riddled with duplicates. Gemini 2, the Mac app we mentioned earlier, can also scan your external HDD for duplicate photos, making it easy to delete them.

Now that you’ve got some idea on how to back up your photos, it’s time to get started. The most important thing to keep in mind is that a backup is only as good as the last time it was done. So back up your pictures early, and back them up often. And if you’re truly worried about it — why only have just one photo backup? Combine a cloud-based option with an external HDD and sleep well knowing your memories are safe.


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